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County Forest Special Events Permit

The following form must be completely filled out prior to approval. All appropriate course maps and details must be provided.

Proof of comprehensive or commercial general liability insurance coverage in the minimum amount of $2,000,000 with Northumberland County designated as an additional insured must be included with this application.

Please note that acceptance of your application is in no way approval or confirmation of your request.

Non-profit community organizations are not subject to the fees. Fees are based on the number of participants at the event and are as follows:

 # of participants

Fee

1-50

$100/day

51-149

$300/day

150-249

$500/day

250+

$750/day

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Many forest roads are owned by the township of Alnwick/Haldimand. Permission to use those roads for a special event must be granted by the township. It is the responsibility of the event organizer to acquire those approvals. 

I/We HEREBY AGREE TO THE FOLLOWING CONDITIONS:

  • To indemnify and save harmless the Corporation of the County of Northumberland, the municipality(ies) in which the event is held, the Northumberland O.P.P. and it relevant police services board(s) their officials, officers, employees and agents from any and all claims, lawsuit, liability, debt, demand, loss or judgment (including costs, defence expense and interest) whatsoever and howsoever arising directly or indirectly as a result of the granting of the permit or the use of Northumberland County property or facilities.
  • You also agree to waive all rights of subrogation or recourse against Northumberland County, the township(s) in which the event was held and any relevant police services board as a result of the granting of the permit or the use of Northumberland County property or facilities.
  • To be responsible for any and all costs to provide and maintain sufficient traffic control measures and emergency services to ensure safety for the traveling public and participants.

Additional Terms and Conditions

For the purposes of these Terms and Conditions, the special event applicant and associated organization will be considered the event organizer. The event organizer must check the appropriate boxes to show that they have read and understood the following terms and conditions.

  • Markings should be installed on non-permanent, standalone posts such as wire frames provided and installed by the event organizer. Other suitable options include markings held in place by clothes pins or flagging tape tied to branches/trees.
  • Note: Flagging Tape is used by Northumberland County Staff and contractors for management of the Northumberland County Forest. Existing flagging tape, not installed for the event must remain in place before and after the event.

THE COUNTY OF NORTHUMBERLAND RESERVES THE RIGHT TO ADD ANY CONDITIONS AS REQUIRED. IF CONDITIONS OF THE PERMIT ARE NOT BEING ADHERED TO, THE COUNTY OF NORTHUMBERLAND MAY STOP, SUSPEND OR CANCEL THE EVENT.

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